Intro:

On June 16th, 17th, 18th Cool Stuff Games will be hosting a large scale event with more information to come.

Please read the application carefully before you decide to apply, and answer any questions asked in the application process. UPDATE: The application window will close at: May 5th 23:59 PST   Staffing announcements will be made on May 2 for those that applied prior to Apr 29th, and on May 9th for those that applied afterwards.  Early Acceptance may be granted for individuals who need to make significant travel plans.

We will be taking applications for Registration, Prize Wall,  Scorekeeper, Judge, and Judge Leads,  positions, in any combination of 1, 2, or 3 day positions.

Days:

Cool Stuff Games’  large scale event will span 3 days (Friday/Saturday/Sunday) and as such you have opportunities to apply for one day positions (Saturday), Two Day positions (Fri/Sat or Sat/Sun) and Three Day Positions (Fri/Sat/Sun).

When filling out the application, please select all combinations you are applying for.  For example, if you are able to work two or three days, select all those options, however if you can only make the event work if you are accepted for all three days, then please select only the Fri/Sat/Sun option.

Schedule:

While the schedule is not finalized yet, the expected shift durations are listed below.  Shifts will include a 1 hour break and at least one additional 30 min break. The Friday shift will begin no earlier than 8:00 AM. The Sunday shift will end no later than 7:00pm

• Judge – 10-12 Hours
• Judge Lead 12-14 Hours
• Registration 10-12 Hours (updated 4/18)
• Scorekeeper 12-14 Hours
• Prize Wall 12-14 Hours

Hotel Sponsorship:

For this event, there is a limited number of Hotel Sponsorships available.  You may request between 2 and 4 nights.  The hotel room will be located at the same hotel as the venue, and will include a shared room (with 2 Full beds) with another judge also receiving a hotel sponsorship.  If your application is dependent on receiving Hotel Sponsorship, please explicitly state that as part of the application.

Roles:

You may apply for multiple roles, and you may have multiple roles over the weekend.

Judges

If selected for a Judging role, you may be asked to perform duties in one or more of the following areas:

• Head Judge a Scheduled Event
• Judge Scheduled Events
• Judge On-Demand Events
• Perform Judge Related tasks such as prepare product, distribute product, perform end of round.

Compensation: $265/Day + Gift

Judge Leads

As a Lead, you may be asked to perform duties in one or more of the following areas:

• Lead On Demand Events
• Lead Scheduled Side Events
• Lead a Kickstarter Team
• Floor Judge
• Develop Break Schedule
• Communicate with Scorekeepers, Administrators, and other Leads.

Compensation: $365/Day + Gift

Prize Wall

If selected as an Prize Wall/Registration, you may be asked to perform duties in one or more of the following areas

• Operate Prize Wall
• Prize out players in the last round of swiss events.
• Product Preparation
• Other Administrative Tasks

Compensation: $315/Day  + Gift

Registration (Updated 4/18)

If selected as an Prize Wall/Registration, you may be asked to perform duties in one or more of the following areas

• Check-in players
• Distribute Player Swag
• Distribute badges
• Other Administrative Tasks

Compensation: $265/Day  + Gift

Scorekeepers

As a scorekeeper, you will be expected to bring practical, hands on experience managing multiple events with Eventlink.

• Scorekeep Scheduled Events in Eventlink
• Liaise with Scheduled Event/On-Demand Event Judges
• Address Judge/Player issues and concerns
• Track event attendance and completion status
• Generate On-Demand events.

Compensation: $365/Day  + Gift

As a Staff Member:

Courtesy and respectfulness are top priorities during the entirety of the event. All members of judge staff will be expected to adhere to our company mission statement as follows:

We strive to provide a positive and inclusive environment for all players regardless of age, gender, or skill. To create a welcoming and positive environment for all who play here, encouraging sportsmanship and the power of the community.

Attire:

Judges will be expected to wear black pants and mostly black shoes.  Cool Stuff Games will be providing shirts.  One shirt will be available for each day selected for staff. ( e.g. 2 days = 2 shirts, 3 days = 3 shirts)  These shirts will be yours to keep.  If you already have a Cool Stuff Staff shirt, please note that in your application.

Food:

Food will be provided all three days of the event, throughout the day, along with snacks and drinks.

Communication:

Please note that the Event forums for this event on the Judge Academy Website will be used to communicate important news, information, and updates for this event.  We will also have a Discord for this event and use that for more immediate and informal communications.

Documentation:

For this event, and all Cool Stuff Games events, all accepted judge staff are treated as independent contractors.  Payment will be provided in the form of a check at the end of your final shift or mailed to your address following the event. All staff will be required to submit a valid US tax form (W-9 or W-8 BEN) to Cool Stuff Games. All judge staff are expected to adhere to the same Health and Safety procedures as participants.

Per WPN policies all selected applicants will be verified against the National Sex Offender Registry located at https://www.nsopw.gov

COVID Policy (Current as of 4/08/2023)

Due to the Florida State laws regarding common-sense COVID Restrictions, neither vaccinations nor masks will be required at this event. They are recommended, but not required for neither attendees nor staff.

To Apply to this event:

Please fill out the cover letter and answer any questions asked.  Your cover letter is your opportunity to introduce yourself and explain what skills and talents you will bring to this event. Be sure to mention any relevant skills.  For example if you are applying for the scorekeeper position, describing your experience with Eventlink will be helpful.

As all events will be at Regular REL, familiarity with the IPG is less important than previous event experience at a large tournament.